Post-Award Financial Administration

Aeonian Heritage Rooms, Bloomsbury Square, London

18 November 2009

Target Audience

New or fairly new research administrators and accounts staff, especially those based in central offices, with responsibility for post-award financial administration of live research accounts. Participants will include those working in post-award-only sections and in broadly-based research offices, as well as some faculty/departmental staff.

Prior knowledge required

Participants will be expected to have basic accounts experience in a university environment and understand financial terms such as ledger, journal and accrual. Please note that this is an introductory level course particularly suitable for those who are new or fairly new to post-award research administration.

Following feedback from previous seminars,this programme is aimed at financial administrators and accounts staff responsible for the day-to-day administration of research accounts and will take a cradle-to-grave approach. The seminar will take a detailed look at the reality of research accounts, especially under the fEC regime, but will aim to contextualise the work of financial administrators as part of both the wider research administration sphere and of non-research finance more generally.

The day will include a mixture of presentations and exercises/discussions in small groups. A comprehensive delegate pack will be provided.

Objectives

To provide delegates with a broad understanding of post-award research administration in the context of the overall environment of research management and administration and a specific and practical understanding of the processes for post-award financial administration.

Andrea Tinson, Research Development Manager, School of Social Sciences, City University, London

Simon Kerridge, Head of Graduate Research Support, University of Sunderland

Programme
Price
Venue
Travel
Queries
Booking

Programme

9.00	Coffee, Registration, Introductions
09.30	Post-award administration in context How research is funded in the UK, including the dual support system, QR and fEC (and TRAC)
10.00	Workshop Session 1 - Grant Scenarios In groups, delegates will be given post award finance scenarios to work through and discuss the issues and problems involved.
10.15	Post Award Finance - Cradle to Grave Covering the whole lifecycle of project finances from the award letter to final reports and project closure. Including: setting up budgets, reporting DI and DA costs, profile payments, time sheets, salary costs, estates and indirects, income/expenditure budgets, monitoring budgets, virements, ineligible expenditure. DA in project adjustments, accruing/deferring, internal reports (what can a PI spend?), external reports, cash-flow, debt chasing, end dates and deadlines, foreign exchange and VAT.
11.00	Coffee
11.30	Post Award Finance - Cradle to Grave (continued)
12.15	Sustainability and Incentivisation Looking at the financial sustainability of research and incentive schemes for academic staff, and key performance indicators (KPIs)
12.45	Discussion Session Incentives and KPIs. Delegates should come prepared with information about incentive and relevant KPIs from their institutions for discussion in groups.
1.15	Lunch
2.00	Introduction to Forecasting How and why is forecasting of research income done.
2.30	Workshop Session - Further Grant Scenarios In groups, delegates will be given further post award finance scenarios to work through and discuss the issues and problems involved.
3.15	Tea
3.30	Audit The requirements and issues for different types of audit: internal, external, research council and EU.
4.00	Summary of the day and a further chance for questions and discussion.
4.30	Close

Price

ARMA members: £197.00
Non-members: £260.00

The higher rate for non-members includes annual membership of ARMA for the period until 31st March 2010. For tax reasons, ARMA events are open to members only. If you are not yet a member, you will be able to join in the course of making your booking. If you are already a member, please log in before when booking.

Please be aware of our Terms & Conditions of booking

Venue and Travel

The seminar will take place in London on 18th November at the Aeonian Heritage Rooms, Bloomsbury Square, London WC1B 4DA.

Queries

The contact for general queries is Rosemary.

For specific queries relating to the event, please contact Andrea Tinson or Simon Kerridge.

Booking

ARMA reserves the right to limit the number of participants from any one institution. If you wish to make a large number of bookings, please contact Rosemary before doing so.

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