What Directors do

Brief job descriptions have been drafted for each position to inform members about the responsibilities of each post. You may also contact current post-holders for further information.

Chair of ARMA

To provide strategic direction for ARMA, in consultation with the Board of Directors and members
To promote ARMA and its activities within the UK research arena
To develop ARMA's international links
To represent ARMA in discussions with external bodies
To oversee and have responsibility for the activities delivered to members
To provide leadership to the Board in delivering services to members in line with the mission statement and stated activites
To support Board members in carrying out their responsibilities
To maintain oversight of ARMA's finances, in conjunction with the Treasurer
To chair Board meetings and General Meetings
To act as the line manager for the Executive Administrator
To lead the development and implementation of the ARMA Strategic Plan
Any other responsibilities as may be agreed from time to time. Examples include participation in or responsibility for a particular event (seminar, workshop); contributing articles to IRMA; representing ARMA for example by liaising with collaborating organisations.

Deputy Chairs

To maintain oversight of an area of ARMA's activity, as agreed between the Chair and the two Deputy Chairs, having overall responsibility for key aspects of service delivery within that area, and for chairing meetings of any committee as may be set up to manage the activity, and for the development and implementation of strategy in the area
To deputise for the Chair as necessary
Any other responsibilities as may be agreed from time to time. Examples include participation in or responsibility for a particular event (seminar, workshop); contributing articles to IRMA; representing ARMA for example by liaising with collaborating organisations.

There are two Deputy Chairs, whose remits are reviewed periodically. The current Deputy Chairs have responsibility for Services to Members (Tony Weir) and Training (Jill Golightly).

ARMA Treasurer

Preparation of rolling three-year income and expenditure budget, for agreement with the Board
Oversight responsibility for ARMA operational finances, in liaison with the Executive Administrator and the Accounts/Administrative Assistant
Presentation of the annual accounts to the membership (through the Annual Report and the AGM)
Development and oversight of the reserves and investment policy
Lead the risk assessment and management processes
Overview, with the Chair, of a sustainable office, including exploration of joint working with other associations
Any other responsibilities as may be agreed from time to time. Examples include participation in or responsibility for a particular event (seminar, workshop); contributing articles to IRMA; representing ARMA for example by liaising with collaborating organisations

ARMA Secretary

To act as the Company Secretary and an Honorary Director
To be responsible for the minutes of meetings of the Board and Annual General Meeting
To be familiar with the Memorandum and Articles and advise on points of procedure and potential amendments to the Articles
To ensure that elections to the Board are organised each year in accordance with the constitution
To be responsible for the maintenance of membership records
To monitor and analyse membership trends using such information to plan and implement recruitment activities
To work with the Deputy Chair (Member Services) and the Membership Services Committee in devising and implementing strategies to attract and retain members
Any other responsibilities as may be agreed from time to time. Examples include participation in or responsibility for a particular event (seminar, workshop); contributing articles to IRMA; representing ARMA for example by liaising with collaborating organisations.

Director of Conference Planning

Venue/location selection
Chair of Conference Logistics Team
Setting and monitoring conference budget and associated cash flow
Liaison with programme chair, programme team and ARMA Board as necessary
Direction and managerial oversight of all practical aspects of the event, during both the planning phase and the event itself

Executive Directors

As well as being Company Directors, all Executive Directors (Chair, two Deputy Chairs, Secretary, Treasurer, Director of Conference Planning) have the following additional responsibilities:

Acting as signatory to the bank accounts
Collective responsibility for the strategic direction of the association, and for assessing and managing risks associated with its activities

Non Executive Director

As well as being a Company Director, each member takes on particular responsibilities based on their own interests and backgrounds and on the priorities of the organisation at the time. Each meeting of the Board discusses responsibilities, agreeing new responsibilities as appropriate.

Examples of current and recent responsibilities include:

Coordinating Expert Seminar programme
Coordinating Training Seminar programme
Coordinating Residential Workshop programme
Coordinating Study Tour programme
Liaison with various partner organisations
Representing the interests of members involved in administration of research students
Representing the interests of members in research centres
Representing the interests of members in post-92 universities
Editing editions of IRMA(occasional papers)
Recruitment officer
Responding to external consultation documents
Ethics and research governance issues
International affairs
Representing the interests of disciplinary areas, e.g. medicine; science and technology; arts and humanities
Any other responsibilities as may be agreed from time to time. Examples include participation in or responsibility for a particular event (seminar, workshop); contributing articles to IRMA; representing ARMA for example by liaising with collaborating organisations

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